These Rules and Regulations become effective as at 1 August, 2018, at which time all previous Rules and Regulations will be repealed. The status of all points, registrations and records made under previous rules will remain unchanged.
A person, persons, corporation or society must be a financial member of the Association and in good standing in order to have all work processed by the Association.
The applicable fee, from the current schedule of fees, must accompany all documentation for any service provided by the Association.
These rules and regulations must be adhered to at any Association sanctioned event conducted by the AQHA, AQHA Affiliates and by any organisation that has been given Program approval.
Interpretations - Contained in the Constitution of the Association will be deemed to be embodied in these Regulations.
“AmQHA” means the American Quarter Horse Association.
“Appendix Registry” means the register of Appendix “A” numbered Quarter Horses.
“Approved Class” means a recognised class that has been given approval by the Association.
“Approved Performance Bodies” means organisations that the Association recognises as the controlling body for such an equine discipline.
“AQHA” means the Australian Quarter Horse Association, ABN 41 000 964 643.
“Association” means the Australian Quarter Horse Association, ABN 41 000 964 643.
“Breeder” means the breeder of any Quarter Horse who is the owner, or the registered lessee, of the dam at the time of service.
“Class” means a Judged category of any equine discipline.
“Considered” means that it will be looked at, reviewed, but not necessarily accepted.
“DNA Markers” (also called DNA Profile) are a record, issued by a DNA testing laboratory, of the unique genetic identification of an individual horse.
“Event” includes but is not limited to: a show, clinic, demonstration, trade exhibit, meeting, trail rides, end of year get together.
“Excessive” means unreasonable, unnecessary and unwarranted.
“Exhibitor” means a person who presents a horse for judging.
“Financial” means membership fees are paid up to date (a financial member)
“FM or FS” numbered horses means mares and stallions that have been accepted as Foundation Recording for breeding purposes only.
“Imported Horse” means a horse foaled outside the territorial limits of Australia and imported into Australia.
“Member” means a person whose name is entered in the register as a member of the Association.
“Nominee” means a person who has the right to sign paperwork on behalf of a Constituent membership.
“Owner” in relation to a horse, means the person recorded as its owner in the Association records.
“Recognised Classes” means classes that are deemed point earning by the Association and are listed in these Rules and Regulations.
“Sanctioned Event” means any event run by the AQHA or an AQHA Affiliate, where notification has been received by the Association and approval has been given by the Association.
“Show” means a gathering of horses for competition that are judged and a “Show” is determined as being held from the first class contested on the program to the last class contested on the program.
“Stud Book” means the register of Q, R1 and R2 numbered Quarter Horses.
“Unapproved Class” means a recognised class that has not been given approval by the Association.
- THE ASSOCIATION
We, the members of the Australian Quarter Horse Association, in carrying out our role of providing service to the Australian Quarter Horse industry, recognise the need to do so in a professional manner, and to deal with the public and our colleagues with the highest degree of integrity. We will endeavour to fulfil our obligations to:
a) Adhere to the professional standards of the Association and to work to further its goals and objectives;
b) Ensure that the welfare of the Australian Quarter Horse is paramount and that every Australian Quarter Horse is at all times treated humanely and with dignity, respect and compassion;
c) Conduct all business affairs with integrity, sincerity and accuracy in an open and forthright manner;
d) Act with integrity in financial dealings with clients, other professionals and the public;
e) Handle our business and operations in a manner that promotes the image of the Australian Quarter Horse industry; and
f) Instil confidence among clients and the public in the Australian Quarter Horse industry, avoiding any action conducive to discrediting it or membership in the Association.
1.2 Our Statement
The Association’s mission is to:
a) Develop and implement procedures that ensure humane treatment of all horses and animals associated with the breed;
b) Develop diverse educational programs, material and curriculum in order to position the Association as one of the leading organisations in the Australian Equine Industry;
c) Record and preserve the pedigrees of the Australian Quarter horse;
d) Maintain the integrity of the breed;
e) Provide beneficial services for its members to enhance and encourage Quarter Horse ownership and participation; and
f) Generate growth of the Association membership via the marketing, promotion, advertising and publicity of the Association.
1.3 Prohibited Conduct but not limited to:
a) Any form of conduct that inhibits competition at Association approved events;
b) Padding classes, by entering a horse(s) in order to fill a class to increase show points;
c) Discouraging a potential competitor from entering a class;
d) Any competitor inside the arena, assisting another competitor, may be disqualified;
(Exception: RWD, Youth Lead Line and Youth Walk & Jog/trot classes. Rule 1.3 d) does not apply to a co-contestant in a team, such as Team Roping or Cutting);
e) Attempting to reduce competition, or assisting in reducing competition by a member;
f) Attempting to reduce competition by a non-member of the Association;
g) Failure to pay when due, any obligation owing to the AQHA or an AQHA Affiliate;
h) Engaging in unsportsmanlike conduct including, but not limited to, inappropriate language;
i) Carrying or consuming alcohol in the marshalling areas, working arenas or show pen/contest areas;
j) Directing abusive or threatening conduct or language toward Association representatives;
k) Conspiring with another person or persons to intentionally violate Association rules, or to assist in any violation of Association rules;
l) Changing or altering any Registration or Recording Certificates issued by the Association;
m) Displaying or advertising an altered Registration or Recording Certificate, issued by the Association;
n) Selling, issuing, exchanging, giving away, receiving, or offering a false or fraudulent certificate;
o) Refusing an Association request for the return of a registration certificate, either before, after, or pending a hearing to determine registration or participation privilege in Association approved events. The Association will retain possession of a certificate until resolution of the matter for which the return of the certificate was requested;
p) Falsely representing any horse owned or managed by him or her to be registered with the Association;
q) Misrepresenting any horse to be a registered Australian Quarter Horse;
r) Entering any registered horse in any Australian Quarter Horse event by a name other than that by which the horse is registered;
s) Representing that a horse registered with the Association has earned or is entitled to any official awards, if that award is not recorded with the Association;
t) Altering, changing, or attempting to hide or alter natural markings of a horse by surgery, dye or in any other manner;
u) Completing, signing or handing over an Association Authority for Transfer to any purchaser of a horse unless the horse is registered or recorded with the Association.
Any member will be disciplined, suspended, fined and/or expelled from the Association, and a non-member will be fined and/or denied Association privileges for any violation of Rule 1.3.
A person who fails to report any infringement of these rules may also be the subject of disciplinary action by the Board of Directors.
The Association may disqualify the horse(s) entered by any member or non-member who is found to have breached these rules.
1.4 Members must:
a) Assist the Association, its officers, committees or agents to locate, identify and inspect any horse(s);
b) Answer promptly and truthfully any inquiry concerning a horse or a horse’s ancestor;
c) Give prompt and truthful information concerning any matter of which the person has knowledge;
d) Treat all Association representatives with courtesy, cooperation and respect;
e) Give information to the Association that is true and correct to the best belief and knowledge of the informant.
Any member will be disciplined, suspended, fined and/or expelled from the Association, and any non-member will be fined and/or denied Association privileges for any violation of Rule 1.4.
1.5 Other Testings:
a) Drug testing is mandatory at State and National Quarter Horse Championship shows;
b) If show management desires to conduct its own drug testing, it must obtain written authorisation from the Association and a set of instructions as to the procedure for the testing;
c) At any Association approved show, only the Association, or representatives of show management, acting pursuant to Association rules, may request specimens of urine, saliva, blood or other substances for drug testing or require payment of drug testing fees as condition of entry;
d) Drug testing fees charged by an approved show are subject to prior approval by the Association;
e) Any show management which desires to conduct its own surgical alteration inspections, must:
- obtain prior written authorisation from the Association;
- obtain instructions for procedures;
- use a registered Veterinarian to conduct all inspections.
1.6 Other Equine Organisations
The Association may accept suspension rulings from other recognised equine related organisations.
If the Association accepts a suspension ruling, that acceptance automatically suspends the individual from Association membership privileges and denies privileges for a length of time equal to the suspension for which reciprocity is given.
This Animal Welfare Policy applies to any sanctioned event held by the Association, its Affiliates and any organisation that has been given program approval.
2.1 Humane Treatment
The Association will not tolerate inhumane treatment of a horse, or any other animal used in competition.
a) No member or non-member will treat any horse or animal in a cruel or inhumane manner;
b) Inhumane treatment includes but is not limited to all relevant animal welfare legislation and rules of the National Authorities controlling the applicable sport;
c) In any equestrian sporting event, the welfare of the horse is the primary consideration at all times;
d) No horse should be ridden or trained in such a way that it is subject to extended periods of mental or physical distress;
e) Association members must comply with all relevant animal welfare legislation and rules. This applies to all horses exhibited at events sanctioned by the AQHA, AQHA Affiliates and at any event that has be given Association program approval;
f) The Association encourages all members to follow best animal welfare practice in all their dealings with horses.
Any member will be disciplined, suspended, fined and/or expelled from the Association and any non-member will be fined and/or denied Association privileges for any violations of Rule 2.
An individual is absolutely responsible for the horse’s condition if:
a) He/she designates himself/herself on the entry form as the exhibitor, or authorises another to designate him/her as the exhibitor on the entry form;
b) He/she signs the entry form on behalf of himself/herself or another or causes an agent or representative to sign it;
c) He/she physically participates in the class by riding or showing the horse; or
d) He/she is the actual trainer, having presented or caused to be presented the horse at the grounds for exhibition;
e) Both the exhibitor, designated on the entry form, and the person having actual possession of the horse, while physically participating in the event, are conclusively deemed to be authorised by the owner to execute all documents necessary, or convenient, to allow the horse’s participation in an event approved by the Association, including documents pertaining to drug testing;
An individual is prevented from performing his/her duties, including absolute responsibility for the condition of the horse/s, or is absent from the show, he/she must immediately notify the show secretary, at the same time appoint a substitute, and such substitute must place his/her name on the entry form;
g) The exhibitor represents the owner in regard to his or her horse/s entered in an approved show.
No person on the grounds, including but not limited to barns, stall, practice areas, or show arena can treat a horse in a manner that includes, but is not limited to:
a) Continuous and/or relentless pressure from the bit, legs or spurs;
b) Placing an object, other than a legal bit, in a horse’s mouth so as to cause undue discomfort or distress;
c) Placing a legal bit in a horse’s mouth in an abnormal manner;
d) Leaving a bit in a horse’s mouth for extended periods of time so as to cause undue discomfort or distress, broken skin and/or bleeding;
e) Tying a horse’s head up (above the withers), back, or around in a manner as to cause undue discomfort or distress. The horse must be able to hold its head comfortably in a "normal" position;
f) Tying a horse in a stall without access to food or water for an extended period of time;
g) Use of excessive training techniques such as striking a horse’s legs;
h) Excessive spurring or whipping;
i) Excessive spinning (defined as more than eight (8) consecutive turns in either direction);
j) Continuing to work or exhibit a horse which appears to be sullen, lethargic, emaciated, dehydrated, depressed, drawn or overly tired;
k) Schooling using rails higher than 1.2 metres;
l) Breaking the skin and causing bleeding from the spur, bit or any other equipment;
m) Riding or training in such a way that the horse is subject to periods of mental or physical distress;
n) Exhibiting a horse that has an open wound and/or shows traces of blood;
o) Using prohibited equipment on the horse at Association approved events.
The use of prohibited equipment includes but is not limited to:
a) Saw tooth bits;
b) Hock hobbles;
c) Tack collars;
d) Curb straps with tack/rivets or tack hackamores;
e) War bridles or like devices;
f) Riding in a curb bit without a curb strap;
g) Wire or solid metal curb straps, with or without padding;
h) Wire cavesson;
i) Wire or cable tie downs;
j) Bumper bits;
k) Metal bosals with or without padding;
l) Metal lunging hackamores;
m) Chambons; headstalls made of metal, with or without padding;
n) Running martingales used without rein stops;
o) Excessively tight nosebands;
p) Draw reins attached between or around the front legs;
q) Side reins (direct from bit to girth or surcingles);
r) Any item or appliance that restricts movement or circulation of the horse’s tail;
s) Any appliance or equipment, which results in any bleeding;
t) Any other treatment or conduct deemed by a show official to be inhumane or abusive.
2.5 Nutraceuticals or Herbal Therapies
The onus is on the Owner/Trainer/Handler/Exhibitor, who decides to administer these types of products to a horse, to ensure that they are free of any prohibited substance.
2.6 Surgical Procedures
A horse cannot compete if it is had any surgical procedure which could affect the horse’s performance. Exception: for those surgical procedures performed by a duly licensed veterinarian for the sole purpose of protecting the health of the horse. If asked, a Veterinary Certificate detailing the surgery will be required.
2.7 Artificial appliances:
a) Artificial appliances are not permitted for use in approved classes.
b) The following are not prohibited:
i) conventional pads;
ii) therapeutic shoes;
iii) slip on (easy care) horse boots or related footwear; or
iv) pacemakers or prosthetic eyes, as long as the owner obtains written permission from the Association and the resulting authorisation is noted on the horses registration certificate.
a) A horse that has had any prohibited foreign substance or drugs administered internally or externally cannot compete.
Exception: Acceptable foreign substances listed in Rule 2.9; drugs as administered under Rule 2.8 c);
b) A patch of any type, medicinal or otherwise cannot be on a horse when that horse is being exhibited;
c) A horse that is injured or taken ill once it has arrived at the official show venue, or whilst on the ground during the course of the event, may compete after that horse has been treated by a Veterinarian at that show. The attending Veterinarian must sign a certificate which states:
- what the horse is suffering from;
- what treatment, including any substances that have been administered internally or externally; and
- that the horse is sound enough to compete at that show;
d) The certificate must be given to the Show Secretary/Show Manager prior to the horse competing;
e) A horse cannot be injected at a show unless the Veterinarian, that attended the horse at the show, has otherwise instructed. A Vet Certificate showing the treatment required must be obtained.
2.9 Acceptable Foreign Substances:
The following substances are acceptable:
- Anti-ulcer medication;
- Insect repellent;
- Rehydration fluids;
- B vitamins (orally);
- Regumate/Altrenogest (mares only);
- Topical ointments not containing Corticosteroids, irritant, or painkillers;
- Preventative joint restorative therapies and general "over the counter" feed store supplements;
2.10 Every exhibitor will, upon request of show management or the Association representative, permit a specimen of saliva, urine, blood, or any other substance to be taken for testing. Refusal to comply with such a request will constitute grounds for immediate disqualification of the horse from further participation at the event.
If the laboratory report on the chemical analysis of saliva, urine, blood, or other sample taken from the horse indicates the presence of a foreign substance, prohibited drug or medication, this will be taken as prima facie evidence such substance has been administered to the horse.
a) Any person found in violation of these rules, will be disciplined, suspended, fined, denied Association privileges, disqualified, expelled from the grounds, and/or expelled from the Association. Non-members will be fined and/or denied Association privileges for any violation of Rule 2;
b) If, upon examination by Association or show representatives (after Association authorisation) a horse’s physiological functioning is found to be outside normal limits, the horse will automatically be reported to the Association;
c) Upon written notification by the Association, the horse’s participation privileges in Association approved events will be temporarily suspended pending a hearing to determine whether or not the horse’s physiological functioning remains abnormal, with the burden of persuasion on the owner to prove normal physiological functioning;
d) Participation privileges of the horse will remain temporarily suspended until any hearing;
e) Any hearing under Rule 2.11 d) must be requested by the owner;
f) A conviction of an individual under State or Federal Law, for:
- an offence of cruelty to; or
- judicial confiscation of a horse, whether or not an Australian Quarter Horse is involved, will constitute a presumed violation of these rules.
A new membership must be signed by the applicant personally and in the case of a Constituent or Affiliate membership, the Nominee must sign. A member is responsible for renewing their membership.
3.1 Membership Applications
a) The membership year is 1st August to the 31st July Exception: see Life Membership Rule 3.12;
b) Membership of the Association is a privilege, not a right, application for which must be made on forms and by payment of fees and according to the procedures as prescribed from time to time by the Association;
c) Membership or application will be terminated or rejected by the Association for any cause detrimental to the interests, policies, objectives of the Association and the harmonious relationship of its members, as determined by the Association;
d) Termination or application rejection proceedings under this paragraph will be conducted in accordance with the Articles of the Association;
e) The facilities and services provided for, by these Rules and Regulations, are only available to those current financial members in good standing with the Association. All applicants, who wish to use these facilities, must be required to satisfy the Association that they are so entitled;
f) Any first time member of the Association, or any person seeking to register an Australian Quarter Horse in their name for the first time, is entitled to an initial Promotional Membership, which is calculated at half the normal Full/Constituent/Youth membership fee. This membership is not available to any person or group that has been a member of the Association previously in any membership.
3.2 Registry Services:
To be eligible for the Registry Services offered by the Association, including but not limited to the, Registration/Transfer/Lease of a horse, the person or persons must be a:
a) Financial Life;
b) Honorary Life;
c) Financial Full, Constituent; or
d) Financial Youth member of the Association.
A Youth member can only have two (2) horses registered/leased in their Youth membership. (Stallions cannot be registered/leased to a Youth membership).
Horses cannot be registered or leased into an Affiliate or Associate membership.
A horse will only be transferred into a financial membership, being Life, Honorary Life, Full, Constituent or Youth.
No Association services are available to suspended, expelled or non-members.
3.3 Breeding Returns:
To lodge Breeding Returns, the owner of the stallion must be a financial Life, Honorary Life, Full or Constituent member;
3.4 Signatory Authorisation:
A financial membership may appoint another individual to lodge and sign paperwork on their behalf. This must be done in writing on a Signatory Authorisation form and lodged with the Association. Cancellation of the authorisation must be made in writing to the Association.
3.5 Membership Showing Rules:
a) To gain points for a Horse, Youth or Amateur, from any competition, the horse must be registered in a financial Life, Honorary Life, Full, Constituent or Youth membership;
b) The Amateur exhibitor must be a financial member who holds a current Amateur permit to gain points from Amateur classes and the Youth exhibitor must be a financial member to gain points in Youth classes;
c) Exhibitor must hold an individual financial Life, Honorary Life, Full or Youth Membership in their own name in order to exhibit at any State Quarter Horse Show or at the Association’s National Show;
d) For a horse to be exhibited at any State Quarter Horse Show or at the Association’s National Show, the horse must be registered with the Association in a current financial Life, Honorary Life, Full, Youth or Constituent membership;
e) To apply for an Amateur/Select Amateur Permit the individual must hold a current individual Life or Full membership;
f) An Amateur must hold a current Amateur Permit prior to exhibiting at a show.
3.6 Board of Directors
a) The only members eligible to be elected as Directors:
i) are natural persons who have been Life members, Honorary Life or financial Full members, in their name only, for the past three (3) consecutive years; and
ii) are resident in Australia and not employed by the Association.
b) Voting Privileges
A Full, individual Life or Honorary Life member is eligible to vote in the Board elections, and to attend and vote at an Annual General Meeting or a referendum if their membership is financial.
Youth and Associate Members cannot vote in the Board elections or vote at the Annual General Meeting or in a referendum, but can attend the Annual General Meeting if their membership is financial.
The nominee of an Affiliate, Constituent or Life Membership is eligible to vote in the Board elections, and to attend and vote at an Annual General Meeting or a referendum if the membership is financial.
3.7 Full Membership
An individual person is entitled to apply for a Full membership within the Association.
3.8 Constituent Membership
Corporations, Partnerships, Societies and the like can apply for a Constituent membership. Each Constituent membership must appoint a Nominee, in writing. That Nominee is the person who has the authority to sign all paperwork on behalf of the Constituent membership until his/her appointment as Nominee is cancelled in writing, or until he/she is expelled or suspended by the Directors in accordance with the provisions of the Constitution.
3.9 Affiliate Membership
Clubs or organisations are entitled to apply for an Affiliate membership with the Association. They must have objects similar to those of the Association and have no less than fifteen (15) financial Association memberships, or such number as may be determined from time to time by the Board of Director’s, and who complete all forms and supply all information that is required.
Each Affiliate membership must appoint a Nominee, in writing. That Nominee is the person who has the authority to sign all paperwork on behalf of the Affiliate membership until his/her appointment as Nominee is cancelled in writing, or until he/she is expelled or suspended by the Directors in accordance with the provisions of the Constitution.
3.10 Youth Membership
An individual person, (18) years of age and under as of 1st August in the current show year, is entitled to apply for a Youth membership.
A parent/guardian, who has been nominated on the youth application/renewal of membership, must sign or co-sign all Association paperwork relating to the Youth membership.
3.11 Associate Membership
Entitles one individual person, Corporations, Partnerships, Organisations or Societies and the like and is designed for those that no longer wish to register horses with the Association but who still wish to have connections with the industry through the magazine and any circulars which are sent to members.
3.12 Life Membership
a) A Corporation or Partnership can apply for a Life Membership with the Association;
b) A Life Membership is for a period of twenty (20) years from the date of payment of subscription;
c) A Life Member, must, in writing, appoint a Nominee for the Life Membership;
d) The Nominee of a Life Membership has the authority to sign all paperwork on behalf of the Life Membership until:
- his/her appointment as Nominee is cancelled in writing; or
- he/she is expelled or suspended by the Directors in accordance with the provisions of the Constitution.
e) An individual person can apply for a Life Membership within the Association for a period of twenty (20) years from the date of payment of subscription.
Alterations of these Rules and Regulations by addition, deletion or amendment, at any time, must be affected by resolution of the Board in accordance with the Constitution and will be displayed on the Association web site.
Every member who supplies the Association with particulars relating to any horse will indemnify and keep indemnified the Association from and against all actions, suits, causes or action, claims and demands which may be brought or made against the Association in respect of the registration of such horse or its progeny, provided the information recorded by the Association is that presented to it by such member.
6.1 The Board will take action in accordance with its Constitution to:
Reprimand, fine, suspend or expel a Member, the representative of any Member, or the Member of any Member (being a Life Member, a Constituent Member or an Affiliate Member) if it considers that Member to be guilty of fraud, dishonesty or any conduct which, in the opinion of the Directors, is;
a) Unbecoming of a Member or a representative of a member;
b) Prejudicial to the interests of the Association;
c) In breach of the Constitution and/or other regulations of the Association; or
a) Will be investigated by the Show Manager;
b) The Show Manager, informed of the incident, will speak to the alleged offender and inform him/her, that a report will be filed with the Association re this alleged incident;
c) If the Show Manager cites an alleged incident, they must take action as per this rule;
d) The Association Office will put forward any incident reported, to the Investigative Committee to determine whether the alleged incident is founded and if further action is required;
e) If an exhibitor, owner, and/or his/her representative acting on behalf of the exhibitor, is found to have engaged in:
- unsportsmanlike conduct;
- inhumane treatment of a horse; or
- a breach of any rule in this Rule Book; then they will be reported to the Association.
f) The Association can give a warning, show fine and/or suspend the showing rights of the exhibitor, owner and/or his/her representative acting on behalf of the exhibitor/owner, to participate in future approved shows for such period as the Association deems appropriate;
g) A decision on the level of offence, (being mild, moderate or severe,) will be determined by the Investigative Committee. If a fine or penalty is to be imposed, it will be determined by the table listed below;
h) If an adverse decision is reached by the Investigative Committee, then the person in question has the right to appeal to the Board of Directors.
a) Probation: No privileges are denied, but any abuse during this probation period is considered at the next highest level;
b) Suspend Show Privileges: All rights and privileges associated with Association sanctioned events and the Association Award System and Annual High Point Awards are denied during the period of suspension and presence on grounds of Association sanctioned events is prohibited;
c) Fines: The quantum of any fine will be set out in writing to the party involved and 60 days will be given to pay the fine.
AQHA Show Fines and Penalties
Level 1 - Mild
Level 3 -Severe
Warning - No Penalty
of show privileges
$8,000 Fine and 12 months to 2 years suspension of show privileges